AECbytes Tips and Tricks Issue
#15 (February 21, 2007)
Archicad 10 Project Indexes
Director of Technology, Integrated CADD Services
Archicad 10 allows you to create Project
Indexes, which are intelligent lists
that track items such as individual drawings or
sheets of drawings. These indexes change dynamically
to reflect changes that you make throughout the
Creating a Drawing List
If you create your Project Indexes
and Interactive Schedules in
your Archicad startup template, this one time
operation allows you to use these items in all
of your projects. In this exercise we will create
a Sheet Index to generate a list
of drawing sheets in the Layout Book.
1. Set the Project Navigator
palette to the Project Map mode
and scroll down the lists until you see Project
Indexes. Highlight the Project
Indexes line item and click on the Settings
2. The Index Settings dialog
will appear. Click on the Create New
3. The Add Project Index dialog
will open up. There are three buttons at the top
to the right of the Use with:
item. The first will allow you to make lists of
Views in your model, the second
will track Sheets (otherwise
known as Layouts) in your Layout
Book, and the last one will track Drawings
that you have placed on your sheets. We will select
the middle button to create a Sheet Index.
Name your index and click on the OK
4. Our Sheet Index, which I
called Tips Sheet Index, now
appears in the list.
5. One of the nice features of the Layout
Book is the ability to keep all of the
drawings for a project, from presentation drawings,
working drawings and sketches, all in one easy-to-access
place. Subsets can be created
to help organize the Layout Book
and assist with automatically numbering and titling
your drawings. This project has E-sized working
drawings and A-sized clarification sketches (SK's)
in separate Subsets. We're going
to use these subsets to assist us in limiting
what is indexed. This list of drawings is for
the E-Sized sheets only. We don't want to list
the sketches on the Cover Sheet.
6. Click on the Criteria / Tips Sheet
Index field header to open it. Click
the Add button.
7. Use the Criteria popup menu
to choose Subset as the criteria.
8. Click on the Triangle button
in the Value field to pop up
a list of the available subsets and select the
subset(s) you wish to include in the index. In
our example, we will choose the "E-Sized
Note the + button to the far
right. You can use it to add additional Subset
entries to the list as shown below. For our purposes
we only need one Subset filter.
9. Click on the Fields / Tips Sheet Index
field header to open it. You can use this list
to add the fields you wish to have in your Index.
10. Select the parameters for the index and use
the >> Add >> button
to move the selected items to the right Index
Fields column. You can add them one at
a time. If you wish to add multiple items and
make a discontinuous selection (as shown below),
hold the Command-Key down for
Mac OS X or the Control-Key for
Windows XP while selecting the items you wish
11. The selected fields appear on the right side.
You can move them up and down on the list. The
fields called Custom Text 1,
2, and 3 allow
you to manually enter data into these fields,
as opposed to the regular fields which get their
information from the item they are linked to.
12. The Up and Down
triangles on the left of the Index Fields
list allow you to drag the order of the line items
to change their order on the schedule. Note the
Arrow to the right of the field
names. This is the Sort Order.
Clicking on the Arrow changes
the sort order as follows: descending, ascending,
and off. For a drawing list where you want the
cover sheet (C-1) or demo sheets (D-1, 2, 3 etc..)
to be listed before the architectural sheets (A-1,
2, 3 etc.), you must turn the sort order off.
Click on the Arrow button until
you see no arrow symbol on it as shown below.
13. When all the Sort Order
buttons have been set to Off,
click on the OK button to close
the Index Settings dialog.
14. Your index will now appear in the list. Highlight
it and use the Settings
button to set the size and appearance of the index.
15. A formatting dialog appears where you can
change the Text Style and Field
spacing of your index. It is best to change the
style and size of the fonts first, prior to setting
the spacing of the index fields. Until the text
is sized and set to the actual header name, there
is no point setting the Field
16. Use the Apply to: popup
to select the item you wish to set the formatting
for. In this case we are formatting the Header.
You can select the Font, Size,
and Font Pen here. If you aren't
sure which index items are actually being affected
by your setting, change the Font Pen
to a color such as red that makes these items
stand out. Then set the pen you actually wish
17. Clicking in the Individual fields allows
you to change the name of that header field. Here
we are changing the name of the field called Main
Header to List of Drawings.
While the cursor is in an individual field, you
can also set the Style to Bold,
Italics or Underline and set the Justification.
(Note: While you are typing in a field, the text
appears left justified. When you exit that field,
the text will appear with whatever justification
you have selected.)
When changing the Name field's
title to Drawing Name, you'll
find the text does not fit in the cell. Don't
worry; we will set the spacing of the cell borders
after all the formatting is done.
18. Next, change the Apply to:
popup to Value and repeat the
procedure for these fields. In the value fields,
changing the Font, Size,
Cell Height, and Font
Pen is global and applies to all value
fields. Once again, clicking in one of the value
cells where a sheet is listed allows you to set
the Justification and Font
Style for all values in that column.
19. The Apply to: popup is also
used to set the formatting for the Cell
Borders. The popup can be set to affect
the entire index or particular types of cells
such as Headers or Values.
There is a Cell Border popup
which can be set to have a line on All
Borders, Separators Only,
or No Borders.
In the example below in the picture on the left,
the Headers are set to show lines
on All Borders while the Value
cells are set to have Separators Only.
The example on the right has the Headers
set to Separators Only
and the Values are set to have
For our Sheet Index, we will
set the Entire Index to have
20. There is a heavy vertical line in the Ruler
above the Index. If you click
and hold down the left mouse button on one of
these lines, your cursor form changes to a Left
& Right Arrow. You can now
drag left or right to change the width of the
various columns. A Hot Help tag
pops up to show you the width of the field. Set
the various cell widths as desired. and we are
through setting up the Sheet Index.
Placing a Sheet Index
1. Switch Project Navigator
to the Layout Book mode. Open
the layout in your Layout Book
that you wish to place your Sheet Index
on. We will use the Cover Sheet.
2. Before placing the Sheet Index,
switch to the Drawing Tool. Set
the popup menu in the Info Palette
to No Title. This will prevent
our Sheet Index from receiving
an automatic Drawing Title Type.
3. After opening the layout you wish to place
the Index on, switch Archicad's
Project Navigator to the Project
Map mode. Scroll down to the Project
Indexes section of the list, and open
it up to find your index.
4. Indexes are placed on a layout just like any
other Archicad drawing. Click, hold and drag the
Index out of the Project
Map and drop it onto your sheet.
5. Your Index appears, reflecting
the current state of your drawing sheets.
6. Notice in the example above that the Second
Floor Plan (sheet A-100) and First
Floor Plan (sheet A-101) are out of order.
Let's fix this. Go to the Project Navigator
and drag the Second Floor Plan
layout sheet to the correct position.
If the layout with the Sheet Index
is not currently open, switch to it and the Sheet
Index will automatically update to show
the changes you've made.
Just like any other drawing you place on a sheet,
you can edit the Drawing Settings
to change the Update Method to
Manual. To do this, select the
drawing, click on the Settings
button to open the Drawing Selection Settings
dialog, and make the change as shown.
7. If the layout with the Sheet Index
was already open when you changed the order of
the layouts, you will need to update the Index
manually. This is easy to do. Select the Sheet
Index on the layout, put the mouse over
the Index, and Right-Click. Select
Update from the contextual menu
that pops up. The Sheet Index
Editing With a Sheet Index
In addition to being placed on a Layout,
the Sheet Index can be used to
edit a Layout's name. In this example, you can
see that Drawing A-000 had a misspelling in the
word Door. You can, of course, fix it in the Project
Navigator, but you can also correct it
in the Sheet Index.
1. Switch to the Project Map
view and double-click on your Sheet Index.
2. With the Sheet Index open,
click in the Field containing
the misspelled word "Dooor" and change
it to the correct spelling.
3. The Layout's title in the Layout Book
will update and show the revised spelling.
About the Author
Jim Mahoney has been using Archicad since 1993.
He currently runs all Archicad training courses
CADD Services and has an active role with
the Graphisoft Reseller team, which consults to
Graphisoft's tech support division. He is a seasoned
Architect with experience in restaurant design,
multi-family housing, office building design and
medical facility design. In addition to Archicad
training and support, Jim is a Senior Architect
for Integrated CADD Services' sister firm, Conyngham
Associates Architects, where he uses Archicad
daily to produce virtual building models of the
projects which he is controlling.
If you found this article useful and have
not yet subscribed to AECbytes, please consider
doing so. Subscription
is free, and more subscribers will allow this
publication to provide more of such content
Tricks > Archicad 10 Project Indexes >